Summons to the 4th Assembly meeting of the Social Sciences Student Union, 2025/2026

Date: Tuesday, 20th of January
Time: 17:00
Place: Palaestra auditorium

Sent to:

• Assembly members of the Social Sciences Student Union
• Those constantly co-opted to the Assembly’s meetings:
  • Inspector and pro-inspector
  • Presiding Committee, Coordinators and Board of the Social Sciences Student Union
  • Presiding Committee of the Assembly
  • Presidents and Vice Presidents of Socionomsektionen, Agora and Pluto
  • Chairpersons of the Election Committee and Nominating Council
  • Chairperson and Vice Chairperson of the Education Committee
  • Study Council Chairpersons
  • Vice Event Coordinator and Vice Labour Market Coordinator
  • Student representatives at the Faculty level
  • Auditors

Please note that participation in Assembly meetings is only mandatory for Assembly members, and Board members and full-timers of the Social Sciences Student Union.

The Meeting
The meeting will be held with English as the working language.

All members of the Social Sciences Student Union have the right to attend Assembly meetings, and partake in the discussions. Those constantly co-opted also have the right to make moves in the meeting (propose amendments), with the exception of Inspector and Pro-inspector. Assembly members hold the right to vote when the meeting goes into decision.

For more information about the rules in place for Assembly meetings, see the Policy for Assembly Procedure.

Agenda and documents
At the Winter Assembly meeting, the Annual report and Economic report for the previous operational year are treated, along with the Auditors’ report and discharge for the previous board. Ordinary elections of delegates to the SFS General Assembly take place. Other submitted errands are treated if time allows.

Agenda and documents for the meeting will be sent out to Assembly members and constantly co-opted 5 business days before the meeting, January 13th.

The meeting documents will also be made available for all members on the Social Sciences Student Union’s website.

Motions and errands
Is there a point you wish to see raised during the Assembly’s meeting? In that case, you must submit this before the corresponding deadline. The following deadlines apply:

Motions – latest 5 January
A motion is a suggestion for a decision submitted by an individual member of the student union. It could propose something you want the student union to do, a new rule you want to implement, or an opinion you think that the student union should promote.

All motions that are submitted receive a written response by the Board of the student union. Therefore, motions must be submitted no later than 10 business days before the meeting, i.e. latest January 5th.

We encourage you to follow the student union’s Motions Template. Make sure that your suggestion for decision, i.e. your move, is clearly stated. Send your motion to [email protected]

Discussions – latest 12 January
Is there something that you want the Assembly to discuss? Submit your question to the Assembly Presiding Committee ([email protected]) no later than 6 business days before the meeting, i.e. latest January 12th.

Your discussion point should have a clearly outlined question, and please include some background as to why you wish for the question to be raised.

Information – latest 12 January
Do you hold a position of trust in the student union, and want to inform the Assembly of something? Submit your information point to the Assembly Presiding Committee ([email protected]) no later than 6 business days before the meeting, i.e. latest January 12th. Large information points should be submitted accompanied by a written document.

Interpellation – latest 5 January
Members of the Social Sciences Student Union are able to direct formal questions, called interpellations, towards trustees of the student union, which they are then obligated to respond to before the Assembly. Interpellations must be submitted in writing to the Speaker of the Assembly ([email protected]) no later than 10 business days before the meeting.

Late errands
Errands that are submitted after the above-presented deadlines, may only be treated if a qualified majority of the Assembly agrees to it.


Elections
The time is now – to candidate for vacant positions of trust in the student union! 

For an overview of our vacant positions, see here:
Summary of vacancies and trustees – ahead of Assembly meeting 4, 20 January 2025

Candidate to internal positions of trust by submitting a response to this form:
https://forms.gle/6ARDWxCSPgd2Ckv37 

Candidate to student representative positions by submitting a response to this form: https://forms.gle/4vMRSxELL8R37kL18

Responses submitted will be presented to the Assembly, which will hold elections to vacant positions of trust during its meeting on January 20th.

Candidates are also invited to present themselves in person at the meeting! Elections will be held early-on in the meeting. Once the meeting documents have been sent (13th January), the Assembly Presiding Committee will inform you of an appropriate time to show up.

The form closes on 12 January, at 23:59.
Afterwards, it is still possible to candidate by showing up at the meeting. If you are intending to candidate on the spot, please inform us by sending an email to [email protected]!


On duty, 
Erik Sånemyr
Speaker of the Assembly
The Social Sciences Student Union at Lund University
2025-12-23